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fdot negotiations handbook

Consultants should receive an e-mailed Return Receipt acknowledgement within 2 hours of submittal to the indicated response address.

700-000-000, Construction Project Administration Manual, Plans Preparation Manual, Chapter 18, Volume 1. Consultants technically prequalified but without unlimited audit status, will only be considered as primes for projects less than $500,000. Consideration will be given to only those firms that are qualified pursuant to law and that have been prequalified by the Department to perform the indicated MAJOR Type(s) of Work. The advertisement contact is referenced in the Respond To: section of each advertisement. If the project advertisement states that selection is from Expanded Letters of Response, please submit the Expanded Letter of Response Form in lieu of the Letter of Qualification Form.

Major General Perry M. Smiths "20 Leadership Fundamentals", Distribution of Exempt Reserved.

Failure to file a notice of protest or formal written protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120 Florida Statutes. Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. The Department requires that consultants representing the Department must be free of conflicting professional or personal interests. The selection results will be posted on the Department's Website at the date and time indicated in the advertisement. Staff hours on summary sheet (one sheet showing the hours of prime and all subs) will be submitted where applicable.

In the email to the Prequalification Administrator, consultant must note that this is being submitted in response to advertisement no. When universities or colleges are needed to perform services, the Department’s Project Manager shall procure such services by means of either a University Master Agreement task work order, a governmental agency contract, or a competitive solicitation for contractual services, as appropriate (reference Section 287.057(21), F.S. (G) Proposed subconsultant teaming (also applicable for projects advertised with DBE and Small Business under-utilized goals). Failure to comply with the submittal requirements may cause the Expanded Letter of Response to be considered non-responsive. 625-020-010.

FDOT has adopted the DBE definition set forth in Code 49 of Federal Regulations Section 26.5. 375-020-18, and receive approval from the Department prior to the Response Deadline for Letters of Interest (LOI) or submittal of the Proposal, whichever occurs first.

Bid bonds shall conform to DOT Form No.

Small Business listing for Professional Services The Department has a 10 MB limit on email. The Contractor or Joint Venture cannot utilize subcontractors to meet the qualification requirements for the Construction Work Classes.

Since approval cannot be assumed, consultant firms shall refrain from proposing legal firms as part of the professional services consultant team in their procurement response and proposal documents. (F) The general and specific information used to longlist the Consultants (i.e., prequalification restrictions, etc.). Firms proposing for this Project shall aspire to have 10.65% or more of the total contract costs performed by DBEs, and an additional three percent (3%) or more of the total contract costs performed by non-DBE small businesses. All subconsultants utilized for the project, including lower-tier and non-professional services firms, must also be a small business pursuant to section 337.027, Florida Statutes at the time of submittal of the Letter and must also maintain this status as a small business through contract execution. Emergency Procedures Localized events 337.11(6)(a) F.S. This project does not fall within the FDOT standard Professional Services Types of Work, therefore technical prequalification of responding consultants in a work type is not mandatory. negotiations. ), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. Pages 4, 5, and 6 of the form are reserved for the tables listing prime and subconsultants by work type. FDOT Negotiation Evaluation Form Department Evaluation of Negotiations Your feedback is requested regarding the negotiations process you have just completed for your contract. b. The Phase I and the combined Phase I and Phase II results will be posted on the Department's website: (www.fdot.gov/procurement) on the indicated date. ), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. It is the policy of FDOT to encourage the participation of small businesses and disadvantaged business enterprises ("DBE") in all facets of the business activities of FDOT, consistent with applicable laws and regulations. RESPONSE PROCEDURE FOR ADJUSTED SCORE TYPE:  The LOI and required attachments shall be submitted electronically in adobe.pdf format (unzipped) and attached to a single email.

Only (1) LOI per legal entity is acceptable. Professional Services acquired in accordance with Chapter 287.055 Florida Statutes, are exempt from the 1% transaction fee. CONSULTANT ELIGIBILITY: It is a basic tenet of the Department's contracting program that contracts are procured in a fair, open, and competitive manner.

Under-Utilization is defined by FDOT as 25% or less utilization level in a Work Group, which may vary by district.

SCRUTINIZED COMPANIES: Section 287.135, Florida Statutes, prohibits agencies from contracting with companies for goods or services of any amount if, at the time of contracting, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Professional Engineers on Department Contracts, Construction Project Administration Manual (CPAM) - Topic 700-000-000, Final Estimates Preparation and Documentation Manual, Procedure No. Under-Utilization Goal for DBEs and Small Businesses - The goal of the Department’s Under-Utilization strategy is to encourage and promote use of Disadvantaged Business Enterprises (DBE) and Small Businesses in areas of work where they have been under-used.

The prime and subconsultants proposed for this project must meet the small business definition set forth by section 337.027, Florida Statutes. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C.

The Standard FDOT Expanded Letters of Response form completed in its entirety must not exceed the nine 8 ½ x 11 pages provided in the form. In order to prevent potential conflicts of interest, the Department has established guidelines to be followed by professional services Consultants. Letter submittals for this project will only be accepted from firms that meet the definition of a small business set forth by section 337.027, Florida Statutes. In the LOI, please provide the name, address, phone number, and e-mail address for the Design-Build Firm contact person; the qualification status of the contractor and design consultant as part of the Design-Build Firm, and the key companies and key personnel proposed as participating in the Project. 375-020-010, Errors, Omissions and Contractual Breaches by CONTRACT: If awarded, the consultant will be expected to adhere to contract requirements referenced in the standard professional services agreement terms available at the following link. Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

parts 37 and 38; The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C.

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